How Microsoft Teams Meetings Are Captured Automatically in Timentry
If you use Microsoft Teams all day, you already know the problem. A client call ends, another starts. A quick internal sync turns into a working session. By the time you sit down to enter time at five o'clock, you are working from memory — and memory is expensive when every six minutes counts.
Timentry's Microsoft 365 connector solves this by capturing Teams meetings automatically, without timers or manual input, and drafting time entries you can review and submit in seconds.
What gets captured
When the M365 connector is active, Timentry's lightweight desktop agent reads your Teams calendar and meeting activity in real time. Every meeting — client call, internal review, deposition prep — is logged with its start time, duration, and participant context.
That raw signal then feeds Timentry's AI activity clustering engine, which groups the meeting with related email threads, documents opened, and calls made around the same time. From that cluster, it drafts a narrative time entry: the matter, the task description, and a suggested duration — ready for your review, not submitted automatically.
No timers to start. No reconstruction at the end of the day.
Matter attribution without guesswork
The hardest part of capturing Teams time is tying a meeting to the right matter. Generic time trackers dump everything into a single bucket and leave attribution to you.
Timentry uses deterministic matter attribution first: it matches meeting attendees against known client domains and matter numbers in your system. If a call includes counsel from a named client, it maps to that matter automatically. AI is used as a fallback only, never as the primary signal.
This matters for billing. A mis-attributed entry that gets caught in e-billing review costs more time to fix than it saved to draft.
Compliance rules enforced before submission
Once a Teams entry is drafted, Timentry's compliance engine checks it before it ever reaches the approval queue. Outside-counsel guideline rules, prohibited task codes, and billing rules are applied automatically. If an entry would fail a client's OCG requirements, you see the flag in the review screen — not in a rejection notice weeks later.
This is the same compliance layer that applies to email, document, and call activity. Teams meetings are not a special case; they run through the same rules as everything else.
Privacy controls
Teams meetings often include sensitive conversations. Timentry's on-device filtering means that activity data is processed locally before anything is sent to the cloud. You control which meeting categories are captured, which are suppressed, and which attendees are excluded. Full data-rights tooling supports GDPR requirements for firms operating across jurisdictions.
The desktop agent captures what it needs to draft an entry. It does not record audio, transcripts, or screen content.
How this compares to reconstructing time manually
Research on billable-hour reconstruction consistently finds that attorneys and consultants lose between one and two hours of billable time per day to the gap between when work happens and when it gets recorded. For a firm billing at $400 per hour, one lost hour per timekeeper per day is more than $100,000 per year per person.
Teams meetings are a large share of that gap. They happen constantly, they are time-stamped and attendee-identified, and they are almost never captured accurately by reconstruction. Automatic capture closes that gap at the source.
Setup: what it takes
The M365 connector requires a Microsoft 365 account and Timentry's desktop agent installed on your machine. Authentication uses your existing SSO credentials — there is no separate login or API key to manage. Encrypted integration credentials are stored by Timentry; your IT team does not need to manage them.
Once connected, the connector is active for Teams, Outlook, and the rest of your M365 activity. You do not need a separate connection for each application.
Who this is for
This is most useful for timekeepers who spend a significant part of their day in Teams meetings and currently reconstruct those entries from calendar exports or memory. Law firms, accounting firms, and consulting practices already running on Microsoft 365 can add automatic Teams capture without changing their existing stack.
If your firm is evaluating passive time capture and your team lives in Teams, this is the integration to test first.
Get started
Book a demo to see how Teams meeting capture works alongside email and document activity in a single review queue.